Data Retention Policy
Platform: eBodhya Studio (studio.ebodhya.in) Effective Date: 15 July 2026 Version: 1.0 Document Owner: Anomaa Studio Legal & Compliance
1. Introduction
This Data Retention Policy sets out how long Anomaa Studio keeps different categories of data collected through eBodhya Studio. It applies to every User's Account and Content data, and exists to give you a clear, category-by-category retention schedule rather than a single vague promise.
2. Definitions
- "Anomaa Studio," "we," "us," "our" — has the meaning given in the Legal Entity section of this document.
- "the Platform" — the specific eBodhya Platform to which this document applies, as identified in the Legal Entity section.
- "User" / "you" — any individual or entity that accesses or uses the Platform.
- "Personal Data" — data about an individual who is identifiable by or in relation to such data, as defined in Section 2(t) of the DPDP Act.
- "Legal Hold" — a suspension of routine deletion, applied where data is subject to a legal, regulatory, or dispute-resolution requirement to preserve it.
- "Anonymization" — the process of removing or altering identifying elements from data so that an individual is no longer reasonably identifiable from it.
3. Applicability
This Policy applies to all data categories generated through use of the Platform: Account data, uploaded source documents, AI generation logs and prompts, Version History, analytics data, and backups.
4. Legal Entity
eBodhya™ is a trademark owned and used by Anomaa Studio, a sole proprietorship business based in Bengaluru, Karnataka, India ("Anomaa Studio," "eBodhya," "we," "us," or "our"). Anomaa Studio owns and operates the entire eBodhya suite of platforms, comprising:
- eBodhya Studio — studio.ebodhya.in
- eBodhya Marketplace — marketplace.ebodhya.in
- eBodhya Schools — schools.ebodhya.in
- eBodhya Workspace — workspace.ebodhya.in
(together, the "eBodhya Platforms").
Every account, subscription, order, listing, or agreement created or entered into through any eBodhya Platform is an agreement with Anomaa Studio directly. No eBodhya Platform is owned, operated by, or offered on behalf of any third party, franchisee, reseller, school district, or unrelated entity, unless we state so expressly and in writing. eBodhya™ and the eBodhya logo are trademarks of Anomaa Studio; no license to use them is granted except as expressly permitted in writing.
In this document, "the Platform" means eBodhya Studio (studio.ebodhya.in) specifically, and "eBodhya" or the "eBodhya Platforms" means the wider suite of products described above.
5. Retention Schedule by Category
| Category | Retention Period |
|---|---|
| Account data (profile, credentials, Subscription/billing metadata) | For the duration of your Account, plus ninety (90) days after closure to allow for reactivation, dispute resolution, and legal/tax record-keeping; billing records specifically are retained for the period required by applicable tax law (generally up to eight years) |
| Uploaded source documents (PDFs, images, video) | For the duration of your Account, or until you delete the specific file, whichever is earlier; deleted files are purged per Section 6 |
| AI generation logs and prompts | Up to twenty-four (24) months from creation, for quality, abuse-prevention, and support purposes, unless you opt out of quality-improvement use under our Privacy Policy, in which case logs are retained only as long as needed to deliver the requested output and for a shorter operational window |
| Version History | For the duration of the associated Content's life on the Platform, so you can roll back changes; oldest versions may be consolidated after twelve (12) months of inactivity on a given item |
| Analytics data | Up to fourteen (14) months in identifiable form, after which it is anonymized or aggregated |
| Backups | Rolling backups are retained for up to thirty (30) days for disaster-recovery purposes, after which they are automatically overwritten |
6. Legal Hold Exception
Where data is subject to a legal, regulatory, tax, or dispute-resolution requirement to preserve it — including an active legal claim, government request, or ongoing investigation under our Acceptable Use Policy — we will retain that data beyond the schedule in Section 5 for as long as the legal hold applies, and will resume normal retention or deletion once it is lifted.
7. Anonymization After Closure
Where we retain data past the periods in Section 5 for legitimate analytical or product-improvement purposes, we anonymize or aggregate it so that it can no longer reasonably identify you, consistent with the de-identified use described in our Privacy Policy.
8. Privacy
Full detail on what Personal Data we collect and why is in our Privacy Policy.
9. AI
AI generation logs and prompts are retained per Section 5 above; see our AI Usage Policy for how they are used during that retention window.
10. Data Processing
Retention is a Processing activity governed by the Privacy Policy and the DPDP Act, 2023, including the principle that Personal Data should not be kept longer than necessary for the purpose collected.
11. Cookies
Cookie-specific retention is set out in our Cookie Policy.
12. Third-Party Services
Sub-processors (cloud hosting, AI model providers, payment gateway, analytics) apply retention consistent with the schedule in Section 5 under our instructions and contractual terms, as described in our Privacy Policy.
13. Security
Retained data remains protected by the measures described in our Security Statement for as long as it is held.
14. Retention
This entire document is the Retention Policy; see Sections 5–7 above.
15. Deletion
Deletion requests and their interaction with the retention schedule above are addressed in our Data Deletion Policy.
16. Intellectual Property
Not applicable to this Policy beyond the trademark notice in Section 4.
17. User Responsibilities
You should periodically review and remove Content and uploaded material you no longer need, using Account settings, rather than relying solely on the default retention schedule.
18. Prohibited Activities
You must not attempt to circumvent retention or backup systems to force premature deletion of records required for legal, tax, or security purposes.
19. Limitation of Liability
To the maximum extent permitted by Applicable Law, Anomaa Studio's liability arising out of this Policy is limited as described in the Terms of Service. Nothing in this Policy limits liability for fraud, willful misconduct, or statutory rights that cannot be waived.
20. Disclaimer
Retention periods in Section 5 are our current operational targets and may vary slightly due to backup cycles and technical constraints described in Section 5's backup row.
21. Termination
Upon Account termination, data is retained and then deleted or anonymized per Sections 5–7 and our Data Deletion Policy.
22. Governing Law and Dispute Resolution
This Data Retention Policy and any dispute, claim, or controversy arising out of or relating to it, the Platform, or the Services (a "Dispute") is governed by the laws of India, without regard to its conflict-of-laws principles.
The parties will first attempt in good faith to resolve any Dispute through informal negotiation for thirty (30) days after one party gives the other written notice of the Dispute. If the Dispute is not resolved within that period, it will be referred to and finally resolved by arbitration in Bengaluru, Karnataka, under the Arbitration and Conciliation Act, 1996, before a sole arbitrator appointed by Anomaa Studio. The arbitration will be conducted in English, and the seat and venue of arbitration will be Bengaluru, Karnataka. The award of the arbitrator will be final and binding on the parties.
Nothing in this clause prevents either party from seeking urgent injunctive or equitable relief before a competent court at any time. Subject to the arbitration agreement above, the courts at Bengaluru, Karnataka shall have exclusive jurisdiction over any Dispute not subject to arbitration and over any proceeding to enforce an arbitral award.
23. Jurisdiction
Without prejudice to the arbitration agreement above, the Platform is directed at Users in India, and Anomaa Studio makes no representation that the Platform or its Content is appropriate or lawfully available in other locations. Users who access the Platform from outside India do so on their own initiative and are responsible for compliance with local law.
24. Changes to This Policy
We may update this Data Retention Policy from time to time to reflect changes in the Services, Applicable Law, or our practices, and will post the revised version on the Platform with an updated "Effective Date."
25. Contact Information
If you have questions about this Policy, contact Anomaa Studio through the channel that matches your query:
| Purpose | Contact |
|---|---|
| Privacy and data protection queries, and Data Principal rights requests under the DPDP Act, 2023 | privacy@ebodhya.in |
| Grievances under the Information Technology Act, 2000 and rules made thereunder | grievance@ebodhya.in |
| Billing record queries | sales@ebodhya.in |
Registered office: Anomaa Studio, Bengaluru, Karnataka, India.
Grievance Officer
In accordance with Section 5 of the Information Technology (Intermediary Guidelines and Digital Media Ethics Code) Rules, 2021, and the grievance redressal requirements of the DPDP Act, 2023, Anomaa Studio has designated a Grievance Officer for the eBodhya Platforms, reachable at grievance@ebodhya.in. The Grievance Officer will acknowledge a grievance within twenty-four (24) hours of receipt and will endeavor to redress it within fifteen (15) days, or such other period as Applicable Law prescribes.
If you are not satisfied with our response, you may escalate a Personal Data grievance to the Data Protection Board of India, or pursue any other remedy available to you under Applicable Law.